Recruitment & Onboarding Administrator Apprenticeship

Job description

Detailed job description and main responsibilities

For further information, please refer to the detailed Job Description & Person Specification:

• To manage the recruitment and onboarding process for all posts within designated area and action within timeline of key performance indicators.
• Responsible for ensuring all pre-employment checks for successful candidates are undertaken and meet the standard for the Trust in line with NHS Employers Checks Standards, including; verification of identity, right to work in the UK, professional registration and qualifications, references, criminal records check and occupational health, in line with audit requirements. Highlighting any discrepancies to the recruitment team leader
• Administer the vacancy control process, uploading vacancies onto the recruitment system, checking advertisements, job descriptions and person specifications, sending offer letters, undertaking pre and post-employment checks, issuing contracts of employment and creating employee files.
• To ensure all new joiners information is entered onto electronic staff record (ESR) within set payroll deadlines each month. Ensuring timely notifications to Payroll of all recruitment contractual changes to prevent under/over payments to staff.
• Ensure the Recruitment system is updated and maintained on a daily basis.

Meets all government criteria for apprenticeship funding, including appropriate visa status, required period of UK residency, and no prior learning or experience at a level that would prevent funding approval.

Person specification

Education/Qualifications

Essential criteria

• Educated to GSCE level or equivalent experience

Experience

Essential criteria

• Experience of working in a customer focussed environment, demonstrating a commitment to providing customer service to a high standard
• Previous administration experience in a busy office environment
• Experience of using IT applications such as Microsoft
• Some practical knowledge of HR systems and HR processes
• Demonstrates ability to deliver high standard of customer care service skills

Desirable criteria

• Experience of using recruitment systems and electronic payroll system eg ESR, NHS Jobs, Trac or similar

Skills Abilities/knowledge

Essential criteria

• Able to work independently and under pressure, planning work appropriately to meet deadlines
• Good IT skills and experience of using Microsoft Office, including Excel, Word and Outlook.
• Demonstrates good communication and interpersonal skills
• Excellent organisational and prioritisation skills
• Able to work under pressure and to tight deadlines maintaining attention to detail and accuracy
• Ability to multitask and prioritise effectively in a busy environment
• Demonstrates flexible and proactive approach to carrying out tasks
• Demonstrates an ability to work well within a team and contribute to the wider team goals

The Royal Marsden values diversity and is committed to the recruitment and retention of underrepresented minority groups. We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQ+ candidates and candidates with disabilities.

As a Disability Confident Employer, we are working to create a workplace that enables all staff to reach their full potential. We are committed to this because we know that greater diversity and inclusion will lead to an even greater positive impact for the people we serve.

Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. We advise you to submit your application as early as possible to prevent disappointment. Please ensure your information is accurate to avoid errors with processing your application

All applicants will be contacted by email to the address supplied on your application. Applicants are advised to check their email accounts regularly and to ensure that email filters are set to allow our emails.

Flu Vaccination - What We Expect of our Staff

At The Royal Marsden we have an immune compromised patient population who we must protect as much as we can against the flu virus. Each year, seasonal flu affects thousands of people in the UK. Occurring mainly in winter, it is an infectious respiratory disease capable of producing symptoms ranging from those similar to a common cold, through to very severe or even fatal disease.

The wellbeing of our staff and patients is of the upmost importance to us, and it is the expectation of The Royal Marsden that all patient-facing staff have an annual flu vaccination, provided free of charge by the Trust.

Employer certification / accreditation badges

Extra information

Status

Open

Education Level

Secondary School

Location

Wallington

Type of Contract

Full-time jobs

Salary indication

Between £30,630 and £32,346 Per Year

Published at

22-08-2026

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No