Administrative Assistant - Hedge Fund

Job description

Team Assistant | Global Hedge Fund | London

Location: London (On-site)

Salary: Competitive, dependent on experience

Start Date: Immediate Start Available - TEMP - PERM

Are you a highly organised, proactive individual who thrives in a fast-paced environment? Do you enjoy being at the heart of a busy office, ensuring everything runs seamlessly while delivering exceptional service?

We are partnering with one of the world's most successful and fastest-growing hedge funds to find a Team Assistant to join their London office. This is a fantastic opportunity to become part of a collaborative and high-performing culture, supporting day-to-day office operations and helping to create a best-in-class workplace experience.

Working alongside a dynamic Facilities and Front of House team, you will play a key role in ensuring the office operates efficiently while providing an outstanding experience for employees, clients and visitors.

Key Responsibilities

Front of House & Client Experience

• Welcoming clients, visitors and guests with professionalism and warmth
• Managing meeting room bookings and coordinating room set-up requirements
• Escorting guests, offering refreshments and ensuring a seamless visitor experience
• Maintaining exceptional presentation standards across all meeting rooms and client-facing spaces
• Supporting VIP visits and high-profile meetings

Facilities & Office Operations

• Coordinating office maintenance, repairs and supplier relationships
• Managing office supplies and pantry stock across London and Paris offices
• Handling incoming and outgoing post, couriers and deliveries
• Supporting health and safety procedures, visitor management and security processes
• Maintaining office equipment and arranging servicing where required
• Processing invoices and assisting with vendor management

Team Support

• Providing administrative support to Executive Assistants and wider business teams
• Assisting with internal events, meetings and catering arrangements
• Coordinating travel bookings and logistics when required
• Preparing reports, presentations and project documentation
• Providing cover for the Front of House Manager during periods of absence

About You

• Previous experience in a Team Assistant, Facilities Assistant, Office Assistant, Receptionist, Front of House, Office Coordinator or similar role
• Strong organisational skills with the ability to manage multiple priorities effectively
• Excellent communication and interpersonal skills
• A proactive, hands-on approach with a willingness to take ownership
• Exceptional attention to detail and a commitment to delivering high standards
• Confident working in a professional corporate environment
• Proficient in Microsoft Office

Why Join?

This is a rare opportunity to join a leading global hedge fund renowned for its entrepreneurial culture, exceptional growth and commitment to excellence. You'll gain valuable exposure to senior stakeholders, work within a high-performing team and have the opportunity to develop your career within a prestigious financial services environment.

Immediate interviews available. Apply now to be considered for this exciting opportunity.

Extra information

Status

Open

Education Level

Secondary School

Location

City of London

Type of Contract

Full-time jobs

Published at

08-09-2026

Profession type

Management

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English