Records Administrator

Job description

At a Glance

• Records Administrator role with a well-established international professional services organisation
• Belfast-based, full-time, in-office to start, moving to hybrid once settled in
• Fast-paced, detail-driven position within a large, collaborative operational team
• Genuine career development within a globally recognised organisation

About the Company

Our client is a well-established international professional services organisation with a significant operational presence in Belfast. They're known for a large, collaborative team culture and offer genuine long-term career development within a globally recognised organisation — this role sits within their busy document management operation.

The Role

This is a fast-paced, detail-driven role at the heart of a large, collaborative operational team. As Records Administrator, you'll take ownership of processing, filing and managing documentation within a centralised document management system, making sure information stays accurate, accessible and up to date at all times. You'll work full-time from the Belfast office during an initial settling-in period, moving to a hybrid pattern once you're up to speed — a great fit for someone who thrives on structure, accuracy and being part of a busy, supportive team.

Key Responsibilities

• Receive, save and file incoming documentation across a variety of document types
• Perform accurate keeping of records organised and easily accessible
• Complete day-to-day administrative requests and update cases within internal systems
• Compile, sort and verify the accuracy of data prior to entry
• Draft clear, professional email communications to update relevant parties
• Escalate queries and issues to the team lead or relevant stakeholders in a timely manner

What You'll Need

• Strong attention to detail and a commitment to accurate, high-quality work
• Excellent planning and organisational skills, with the ability to manage competing priorities
• Good communication skills, both written and verbal
• A collaborative approach and willingness to support colleagues and contribute to team goals
• Initiative and good judgement in problem-solving and escalation
• Proficiency in Microsoft Office — Word, Excel, PowerPoint, Outlook and Teams

Why Apply?

• Competitive salary
• Hybrid working
• Supportive, collaborative team environment
• Ongoing training and professional development
• Opportunity to build a career within a globally recognised organisation

Interested?

To find out more or to apply in confidence, connect with Emma Groves on LinkedIn

Extra information

Status

Open

Education Level

Secondary School

Location

Belfast

Type of Contract

Full-time jobs

Published at

19-09-2026

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English