Finance & Administration Officer

Job description

Title: Finance & Administration Officer

Location: London – 100% Office Based

Salary: £30,000 – £35,000 + benefits

Our client, a multinational £10m turnover fashion group based in London, is looking for an Xero competent Finance & Administration Officer to join their team.

This is a broad, hands-on role combining office administration, customer and order coordination, and day-to-day accounts support. Working closely with the manufacturing, operations and management teams, the successful candidate will play a key role in keeping the office running smoothly while ensuring accurate and timely financial administration.

Key Responsibilities:

• Manage day-to-day office administration and act as a first point of contact for customers, suppliers and visitors
• Manage incoming telephone and email enquiries and support internal communications
• Prepare and process customer orders, quotations and related documentation
• Coordinate deliveries, transport bookings and order amendments across the business
• Maintain accurate customer, product and order records
• Raise sales invoices and credit notes and send customer statements
• Allocate customer receipts and follow up outstanding or overdue accounts
• Process supplier invoices and supporting documentation
• Reconcile supplier accounts and resolve invoice or payment discrepancies
• Complete daily bank and transaction reconciliations
• Maintain accurate cash and financial records
• Assist with monthly payroll administration and annual leave records
• Support VAT preparation, cash-flow monitoring and management reporting
• Maintain product, pricing and operational information across internal systems
• Produce sales and performance information to support management decision-making
• Provide general administrative support to the Directors and wider management team

Candidate Requirements:

• Previous experience in an office coordination, administration, accounts assistant or similar role
• Hands-on bookkeeping or accounts administration experience
• Good working knowledge of Xero is highly desirable
• Experience using Dext would be advantageous
• Strong Excel and general Microsoft Office skills
• Confident handling invoices, reconciliations and customer/supplier accounts
• Strong organisation and attention to detail
• Excellent communication and customer-service skills
• Able to prioritise effectively and work accurately in a busy environment

Extra information

Status

Open

Education Level

Secondary School

Location

City of London

Type of Contract

Full-time jobs

Published at

19-09-2026

Profession type

Accountancy

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English