Head of Accounts Payable

Head of Accounts Payable

Department: Finance

Employment Type: Full Time

Location: Together Group London

Description

Together Group is a curated group of creative consultancies, immersive technology, marketing, and production studios, spanning technology, creative, design, communications, production, and digital. We blend creativity, culture, and cutting-edge technology to craft the future of luxury and lifestyle, partnering with global luxury clients across Europe, North America, the Middle East, and Asia.

Role Overview

As part of our Finance Transformation we are hiring a Head of Accounts Payable to lead the AP function as part of the functionally driven finance team we are building. This role will form an important pillar in our London based team, working cohesively with other central functions and agencies as we develop a best in class finance team for the group.

Reporting to the Global CFO the Head of Accounts Payable will be responsible for the management of the Group AP Function across multiple agencies and multiple jurisdictions.

The role ensures the accurate processing of all Vendor Invoices, Weekly payments run, Creditor Reporting and Cash Flow Analysis, building relationships with Vendors and communicating with internal and external stakeholders alogn with managing Vendor Master Data.

The Head of Accounts Payable will also keep up to date with system improvements and ensure as a group we are aligned with all current technology available and our systems are using AI innovations where possible.

Key Responsibilities

• Managing Multi-Entity and Multi Currency
• Manage the day-to-day Accounts Payable Process
• Ensure all supplier invoices are received, verified, approved and processed accurately
• Ensuring the Corporate Credit Cards are reconciled and processed monthly
• Monitor payment schedules to ensure timely payments
• Oversee expense claims and reimbursement process
• Maintain vendor master data and payment records

• Invoice processing (coding, matching, approvals)
• Managing the purchase order when implemented in new system
• Scheduling and executing the regular payment run
• Resolve invoice discrepancies and payment issues
• Monitor aged creditor balances and outstanding invoices
• Handling urgent or exception payments

• Maintaining supplier master data (bank details, tax info, contact details)
• Build and maintain strong relationships with suppliers
• Handle supplier escalations
• Respond promptly to supplier queries
• Negotiating payment terms where appropriate
• Preventing duplicate or fraudulent payments

• Managing payment timing to optimise cash flow without damaging supplier relationships
• Taking advantage of early payment discounts where beneficial
• Providing detailed payment forecasting for Finance Director approval and totals for cash flow forecasting
• Monitoring liabilities and upcoming payment obligations

• Ensuring adherence to internal controls and approval hierarchies
• Preventing fraud through robust processes (segregation of duties, verification checks)
• Ensuring compliance with tax regulations (e.g., VAT treatment, withholding tax if applicable)
• Supporting internal and external audits
• Maintaining documentation and audit trails

• Reconciling supplier statements and AP ledgers
• Supporting month-end and year-end close (accruals, cut-off accuracy)
• Producing AP aging reports and analysis when required
• Investigating and resolving discrepancies in accounts

• Identifying inefficiencies and implementing improvements
• Driving automation (e.g., invoice scanning, OCR, workflow tools)
• Enhancing ERP system usage and controls
• Reducing manual work and error rates

• Lead, supervise and mentor AP team member
• Allocate workloads and monitor team performance
• Conduct performance reviews and provide coaching
• Recruit & onboard AP Staff when required

Skills, Knowledge and Expertise

• Previous experience in a similar role
• Experience building an end to end AP function
• Proven track record managing supplier / vendor relationships
• Strong knowledge of ERP Systems, advance excel and reporting skills
• Experience managing and developing a team, and operating at senior stakeholder / Board level.
• Experience in a fast paced multi entity, multi jurisdiction organisation
• Excellent communication and influencing skills, able to engage confidently with Vendors and senior leadership as well as a wide variety of departments, advisers and stakeholders
• Meticulous attention to detail, strong analytical and quantitative skills, sound commercial judgement combined with a strong sense of accountability and ownership.
• High level of integrity and attention to control