Part Time Workplace Experience Coordinator

Job description

Workplace Experience Coordinator

Contract Type: Permanent, Part-time

Working Pattern: 27.5 hours per week, Monday to Friday, 08:30-14:30 (30-minute lunch)

Location: Central London, office based

Salary: £25,666 (£35,000 FTE)

Reporting Line: Executive Assistant to CEO

Overview of the Role

Our client is seeking a Workplace Experience Coordinator for a visible and hands-on office-based role, focused on delivering an exceptional workplace experience for colleagues and visitors while supporting the smooth day-to-day running of the office.

The workplace is considered a key part of the organisation's culture and identity. This position will play an important role in ensuring the office remains welcoming, professional, organised and sustainable, while continually identifying opportunities to enhance the employee and visitor experience.

This role requires a proactive and customer-focused individual who enjoys building relationships across a business. The successful candidate will regularly work throughout the office environment, supporting reception, preparing meeting rooms, monitoring communal areas and resolving issues before they impact colleagues or visitors.

The position includes responsibility for handling post, deliveries and office supplies, coordinating refreshments, and supporting meeting room set-up and reconfiguration. Appropriate equipment and support will be provided where required.

Key Responsibilities

Reception, Visitor & Meeting Room Support

Support the Reception function and provide cover where required.
Welcome visitors and ensure a professional experience.
Manage visitor access and passes.
Coordinate refreshments and catering.
Support meeting room preparation and room resets.
Assist with accessibility and visitor requirements.

Workplace Administration

Support internal communications where required.
Coordinate courier services.
Liaise with facilities and cleaning providers.
Maintain workplace records and documentation.
Provide scanning, printing, binding and administrative support.

Mail & Delivery Services

Manage incoming and outgoing mail.
Process special delivery and recorded items.
Coordinate with postal and courier providers.
Distribute deliveries and correspondence to relevant departments.

Workplace Operations

Monitor and order office, kitchen and workplace supplies.
Process purchase orders and invoices.
Support sustainability ...

Extra information

Status

Open

Education Level

Secondary School

Location

London

Type of Contract

Full-time jobs

Published at

03-11-2026

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English