Executive Assistant (International Theatrical Marketing) [214365]

Job description

Our client is seeking an experienced Executive Assistant to support the Head of International Theatrical Marketing.

The ideal candidate will bring a unique combination of business acumen, strategic thinking, and exceptional organizational skills. With a big-picture perspective, a proactive mindset, and strong attention to detail, you will help turn strategic priorities into action while ensuring the smooth and effective operation of the team.

Key Job Responsibilities

• Provide comprehensive administrative support, including managing calls, scheduling meetings, overseeing complex calendars, coordinating detailed domestic and international travel itineraries, and processing monthly expense reports.

• Compile, organize, and maintain executive-level data for major theatrical releases, ensuring information is accurate and up to date. This includes budgets, box office performance, release strategies, comparable titles, and historical records.

• Schedule highly confidential and sensitive meetings while handling confidential documents and information with the utmost discretion.

• Maintain accurate and up-to-date international contact lists.

• Assist in preparing presentation decks, briefing documents, and other materials for senior leadership and external partners.

• Liaise with international territory offices to gather and analyze data, preparing special reports and presentations as required.

• Partner with the Distribution team and other cross-functional departments to ensure alignment on theatrical release information and strategies.

• Build and maintain strong working relationships with international territory Marketing teams and relevant internal departments.

• Support ad hoc projects, including research into films, competitive releases, and broader industry trends.

Given the international scope of this role, working hours will vary depending on business needs, and regular availability outside standard working hours will be required.

Qualifications

• 3+ years of experience providing support to senior-level leaders

• High school diploma or equivalent.

• Experience with Microsoft Office products and applications.

• Experience coordinating domestic and/or international travel.

• Excellent verbal and written communication skills.

• Exceptional attention to detail, with the ability to manage multiple competing priorities simultaneously.

• A proactive, self-motivated approach, with the ability to take initiative and work independently with minimal direction.

• Familiarity with the entertainment industry is a plus

Our Client is a FTSE 100, multinational technology company no longer known for just one thing. Their areas of expertise include e-commerce, cloud computing, digital streaming, artificial intelligence, original entertainment… the list goes on. Despite being primarily digital, their aim is to be the most customer-centric company in the world.

Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.

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Extra information

Status

Open

Education Level

Secondary School

Location

London

Type of Contract

Temporary full-time jobs

Published at

10-11-2026

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English