People & OD Assistant

Job description

Salary: £13,276 per annum pro rata of £26,552.07 per annum

Hours: Part Time, 16 hours per week (4-day working in effect from 1st April 2026)

Location: Hybrid 1 day at Edinburgh Office / 3 days at home

Contract: Permanent

A people role that values your time as much as your skills.

At Ark, the corporate service roles are based on a 4-day working week with no loss of pay. Its part of how we work not a pilot, not a perk, and not something you have to earn.

This way of working is new for us, but a deliberate choice. We believe it supports better focus, healthier workloads and more sustainable performance for our people and the organisation.

Were now looking for a People & Organisational Development Assistant to join our People & OD team and help keep our people processes, systems and data running smoothly.

This is a hands-on, varied role for someone who enjoys accuracy, good systems and being someone others rely on to get things right.

About The Role

Youll provide essential administrative and systems support across People Services, recruitment, learning and organisational development. Your work will help ensure employee data is accurate, processes are compliant, and colleagues across Ark get the support they need.

Day to day, youll be involved in things like:

• Acting as a first point of contact for People & OD queries and HR advice;
• Maintaining employee records and processing lifecycle changes (starters, leavers, contractual updates, absence and payroll-related changes);
• Supporting safer recruitment activity and onboarding checks, including Right to Work and Disclosure checks;
• Keeping learning and qualification records up to date;
• Preparing and checking people data, reports and dashboards;
• Maintaining People documentation, templates and guidance;
• Supporting improvements to systems, processes and ways of working, with a focus on accuracy, consistency and good governance.

Youll work closely with the Talent & Engagement Partner, People Partner, L&D and payroll colleagues, contributing to a People service thats reliable, compliant and genuinely people-focused.

About You

Were looking for someone who brings:

• Strong administrative skills and a high level of attention to detail;
• Experience in HR, Recruitment, L&D or a similar administrative environment;
• Confidence using systems, databases or learning platforms;
• A customer-focused approach and clear communication style;
• An understanding of confidentiality, data protection and compliance;
• A practical, organised approach to managing competing priorities.

Most importantly, youll care about doing things properly and be open to learning and improving how things work.

Why Work With Us?

Alongside our 4-day working week, we also offer:

• Hybrid working and flexible start and finish times;
• A generous annual leave allowance, with additional leave awarded as your service grows;
• 4% contributory pension;
• Employee Assistance Programme and wellbeing support;
• Employee discounts, access to Blue Light Card and Cycle to Work scheme;
• Annual leave buy & sell options.

Ark is a values-driven housing and social care organisation. We aim to create inclusive communities where people can live with dignity, independence and a sense of belonging and that starts with how we treat our colleagues.

CVs will not be accepted

Applications close at 5pm Sunday, 5th July 2026

Interviews will be held the week commencing 13th July 2026

Scottish Charity No. SCO15694

Extra information

Status

Open

Education Level

Secondary School

Location

Riccarton

Type of Contract

Full-time jobs

Salary indication

£12,000 Per Month

Published at

27-06-2026

Profession type

Legal

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English