Procurement Apprentice Administrator

Job description

Detailed job description and main responsibilities

Assist the Category Teams by researching products and services to support procurement activities

Arrange meetings, events such as product review sessions, request product samples to support category leads with procurement activities

Compile, review and analyse electronic data from the Trusts reporting systems

Assist in covering the procurement mailbox, new supplier forms and D&B credit reports

Assist in resolving product, invoice or service queries relating to contracts and liaising with team members to follow up on issues

Provide information on services or products by effectively communicating to colleagues or other staff members where necessary

Review spend comparison reports for the team and take follow up actions

Provide general administration duties for the category team and maintain accurate information using the Trusts electronic systems

Undertake specific projects as directed by the category team

Assist in the coordination and preparation of upload documents for new products to be added to the Trusts internal catalogue

Assist in preparing scoping documents for submission to the category towers including usage reports

Develop a knowledge of the Standard Operating Procedures

Ensure that confidentiality is maintained at all times

Assist and support the category team in with steps within a required procurement process

To undertake a development programme leading to a National Standard/ Framework as part of an apprenticeship

Complete the Apprenticeships Standard/Framework within the agreed timescales

To understand the roles within the Procurement, Supplies and Performance and Governance and provide assistance when required.

Person specification

Qualifications

Essential criteria

• 5 GCSE's including 9 -4 in Maths and English

Analytical and Judgement skills

Essential criteria

• Evidence of ability to undertake analytical work and make judgements

Experience

Essential criteria

• Working as part of a team
• Use of Microsoft applications

Communication and relationship skills

Essential criteria

• Good verbal skills
• Good written skills
• Flexible approach to work
• Self motivated
• Willingness to learn and apply that learning in the workplace
• Willingness to be flexible in approach and attitude

Knowledge and Skills

Essential criteria

• Initiative
• Follows instructions
• Understanding of Confidentiality and Data Protection
• Attention to detail

Planning and Organisational Skills

Essential criteria

• Organise workload
• Prioritise workload

Equality and Diversity

Essential criteria

• Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs.

Commitment to Trust Values and Behaviours

Essential criteria

• Must be able to demonstrate behaviours consistent with the Trust's Values and Behaviours

Additional Information

Please submit your application form without delay to avoid disappointment; we will close vacancies prior to the publishing closing date if we receive a sufficient number of completed application forms.

Please check the email account (including your junk mail) that you supplied as part of your application on a regular basis following the closing date and throughout the recruitment process, as this is how we will communicate with you.

UHL is an equal opportunities employer. We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from people from all backgrounds who match our job criteria.

Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme. If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible.

UHL is committed to helping colleagues balance the demands of both their work and personal needs through flexible working arrangements wherever reasonably practicable and subject to service needs.

Disclosure and Barring Service Check

Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check.

The Trust will pay for the check initially and the money will then be deducted from your salary over a three month period commencing on your first month's payment.

The current price of a check is £38 for an enhanced and £18 for a standard check.

COVID 19 Risk Assessment

Due to the current Covid pandemic we have introduced a staff risk assessment into our pre-employment process. This now forms part of the mandatory pre-employment checks that will be carried out if you receive a conditional offer.

The risk assessment is intended to ensure you are able to safely perform your duties in any of our work areas, and if you have been identified as being particularly vulnerable to coronavirus. Our main aim is to reduce risk and to ensure the safety of all new starters to the Trust as well as current staff, patients and visitors.

If it is identified that you are within a vulnerable category, we will endeavor to make reasonable adjustments to accommodate this through discussions with both Occupational Health and your recruiting manager.

Covid Vaccination Status

Covid-19 vaccination remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We therefore continue to encourage our current and potential colleagues to get vaccinated.

University Hospitals of Leicester NHS Trust holds the principles of equality, diversity and inclusion at the heart of everything it does and all that it stands for. We are committed to developing a workforce that is representative of the community we serve. We welcome applications from the diverse community of Leicester, Leicester and Rutland, to help deliver healthcare services that meets the needs of our diverse communities.

Employer certification / accreditation badges

Extra information

Status

Open

Education Level

Secondary School

Location

Leicester

Type of Contract

Full-time jobs

Published at

04-07-2026

Profession type

Sales

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No