Medical Administrator

Job description

About the Company

We are currently recruiting for an organised, proactive and experienced Administrator to join a friendly team within a specialist school setting, providing essential administrative support around the medical care of autistic children and young adults.

About the Role

This is a varied and rewarding role where you'll play an important part in keeping medical records, procedures, training and first aid processes organised, accurate and up to date.

Responsibilities

• Checking medication and associated equipment in line with agreed procedures
• Supporting the creation and annual review of pupils' Individual Healthcare Plans
• Liaising with parents, medical professionals and school staff regarding medication and emergency procedures
• Coordinating and recording immunisations, medical appointments and visits
• Monitoring first aid incident logs and providing feedback to staff and management
• Producing monthly reports on medical incidents and pupils' medical needs
• Supporting Medical Emergency Response Team (MERT) meetings and debriefs
• Monitoring sickness, illness and infection across the school
• Maintaining medical training records and arranging refresher training
• Checking and replenishing medical room and first aid supplies
• Ensuring medication administration and records are completed accurately and in line with GDPR requirements
• Acting as a first point of contact for staff requiring medical support as a trained first aider
• Providing wider administrative support to the Senior Management and Administration Teams
• Supporting learner arrivals and departures
• Providing reception cover when required
• Assisting with meeting minutes and wider events
• Supporting emergency procedures and drills when required

Qualifications

• Good general education to A-level standard or equivalent
• GCSE Grade C/4 or equivalent in English and Maths

Required Skills

• Strong administrative experience and excellent organisational skills
• Outstanding customer service and communication skills
• Good IT skills, including Microsoft Word, Excel and Outlook
• Excellent written and verbal communication skills
• The ability to prioritise effectively and work logically in a busy environment
• A proactive approach and the confidence to use your own initiative
• The ability to maintain confidentiality and accurate records
• Flexibility and the ability to adapt to changing circumstances

Preferred Skills

• Experience within a medical, school, healthcare or care environment would be an advantage, but is not essential.

Pay range and compensation package

Salary: £16,460 pro rata (£26,000 FTE)

Hours: 27.5 hours per week, Monday–Friday, 9:30am–3:30pm

Contract: Term Time Only – 39.2 weeks per year

Equal Opportunity Statement

If you're an experienced administrator looking for a rewarding role where your organisation, communication and attention to detail can make a genuine difference, we'd love to hear from you.

Apply now or get in touch for more information.

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Extra information

Status

Open

Education Level

Secondary School

Location

Cranleigh

Type of Contract

Full-time jobs

Published at

01-09-2026

Profession type

Teaching / Instructors / Guides

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English